Whether you pour yourself a cup of coffee, go on a walk, or practice meditation, everyone has a morning ritual whether they know it or not. Here at Mojo, we began incorporating a little morning ritual of our own several months ago that we call our “morning huddles.” If this sounds familiar to you, then you’ve probably heard of the Agile Methodology and how it’s been used to keep projects on track for a multitude of companies. (If you haven’t heard of “scrum” or “huddles” and are wondering what these terms mean, check out this blog post for a breakdown of the methodology.)
How Our Huddles Work
Every morning (after we go through other Mojo rituals... coffee pouring, turning Alexa on for music, unloading the dishes, checking email, etc.), each Mojo team (Team Breck and Team Vail) huddles and goes over current projects, ensuring team members are moving tasks along in an efficient manner. When it comes time to huddle, team members gather in a room as one person casts the project management tool (that we love), Trello, onto the TV. The Scrum Master then facilitates the meeting and updates Trello/our scrum board if you will, as each member updates the team on what they worked on the previous day, what they’re working on that day and any potential challenges or obstacles that could prevent them from completing those tasks. It’s 10-15 minutes of the morning that kick-starts everyone’s day with a burst of productive energy!
Tips to Begin Your Own Huddle Series
We love our huddles and a day rarely goes by where we haven’t huddled with our team. But don't just take our word for it. In the 2017 State of Scrum report put out by the Scrum Alliance, 86% of respondents claimed that they huddle daily and have seen a 43% increase in quality work as a result of the effort. If you're stuck looking at massive project plans, and need to sprint through bite sized stories of the epic novel, try implementing scrum focused-huddles. Here are some tips before you get started on this valuable daily ritual:
Having time already carved out on our calendars for this short meeting helps hold everyone accountable– even on Work-from-Home Wednesdays, we meet using Zoom, a video chat platform. This makes it easy to practice this simple, yet effective morning ritual.
Ensure all team members stick to short and sweet updates only covering changes from the previous day, top priorities for the current day, and how the Scrum Master can help break down barriers to move tasks along. Be sure to take longer discussions offline.
Be sure to identify a project management tool or dedicate space for a scrum wall with a simple "card" methodology as shown above to quickly allow you to update or drag tasks to different phases of the process. The easiest way to get started is sticky notes on a whiteboard or index cards on a wall.
What are some of your organization's morning rituals?